Survey Tool phases

This page explains the status entry in the top left corner of the top of the Survey Tool page For the latest news about the Survey Tool, see the Information Hub for Linguists: News section.

Phases

Data collection in the Survey tool for a regular submission cycle has 4 phases:

1. Shakedown
2. General submission
3. Vetting
4. Resolution

Regular Submission phases

Locales which are directly managed by the CLDR TC will follow the regular submission process in order to facilitate discussions in the Forum and allow resolution of any disputed items.

Survey Tool phase: Shakedown

Make sure your coverage level is set correctly at the top of the page.

Shakedown is on an invitation basis. If you have not received an invitation to participate in shakedown, your participation is discouraged.

You should know in this stage:

• The survey tool is live and all data that you enter will be saved and used.
• You can start work
• Expect a churn: there may be additional Tooling fixes and Data additions during this period. 
• Tool may be taken down for updates more frequently during general submission
• You are expected to look for issues with the Survey tool and any other problems you encounter as a vetter. Please see instructions for Reporting Survey Tool issues for how to report any issues you encounter.

Survey Tool phase: General Submission

Make sure your coverage level is set correctly at the top of the page.

For new locales or ones where the goal is to increase the level, it is best to proceed page-by-page starting with the Core Data section. At the top of each page you can see the number of items open on the page. Then scan down the page to see all the places where you need to vote (including adding items). Some 

Then please focus on the Dashboard view,

1. Get all Missing† items entered
2. Vote for all Provisional items (where you haven’t already voted)
3. Address any remaining Errors*
4. Review the English Changed (where the English value changed, but your locale’s value didn’t. These may need adjustment.)
   • * Note that if the committee finds systematic errors in data, new tests can be added during the submission period, resulting in new Errors.
   • † Among the Missing are are new items for translation. (On the Dashboard, New means winning values that have changed since the last release.)

If you are working in a sub-locale (such as fr_CA), coordinate with others on the Forum to work on each section after it is are done in the main locale (fr). That way you avoid additional work and gratuitous differences. See voting for inheritance vs. hard votes in Survey Tool Guide. 

Survey Tool phase: Vetting

All contributors are encouraged to move their focus to the Dashboard view. Also see Dashboard tips to use during Vetting stage.

1. Any Flagged entries in your locale may have questions in the Forum from TC members; please add additional information to help the TC resolve them.
   1. To see the Flagged items, click on the Menu icon in the upper left corner, under the Forum header see Flagged items:
2. Open the Dashboard, and resolve all of the Errors, Provisional Items, Disputed items, and finish Reports
   1. Consider other’s opinions by reviewing the Disputed and the Losing. See guidelines for handling Disputed and Losing in the How to handle different Dashboard categories section
3. Review all open Requests and Discussions in the Forum, and respond.

Resolution (Closed to vetters)

The vetting is done and further work is being done by the CLDR committee to resolve problems. You should periodically take a couple of minutes to check your Forum to see if there are any questions about language-specific items that come up.

Special Survey Tool phases

It is possible for the Survey Tool to be open for some locales and not others. See below for more information.

Mixed Phases

It is possible for the Survey Tool to be open for some locales and not others. In this case, you may see a mixed status such as VETTING_CLOSED/SUBMIT if you have not selected a locale yet. Log in and choose a specific locale to see the status for that locale.

Survey Tool phase: Extended Submission

The Extended Submission phase was created to support the non-TC locales that are managed by the DDL WG. The longer submission period allows smaller organizations to submit data on a more flexible timeline. Locales in Extended Submission often begins earlier than General Submission and may stay in a SUBMIT type phase while TC-locales move on to the Vetting and Resolution phases. The Extended Submission for a major release may even be open before the previous version of CLDR has been released.

The locales that are eligible for Extended Submission may change in the future. It may be that multiple organizations start contributing to a locale and it becomes important for them to collaborate in the Forum to resolve Disputed items.

Submission types: Regular, Limited and Extended Submission

There are three types of submission: Regular Submission, Limited Submisison and Extended Submission

Regular Submission

• The long cycle cycle will always be a regular-submission release.
• All languages and data areas are open for contributions. 

Limited Submission

• Typically only during the shorter CLDR cycle, if there is a shorter cycle that year. Historically were odd numbers.
• There are two types of Limited Submission
  1. Selected fields are open for all locales; the voting options will be grayed out for the data items not in scope.
     • Proceed with Submission (General), but start with the Dashboard and focus on Errors*, Missing†, Provisional
  2. Selected locales are open for votes on all fields.
     • Proceed with Submission (General).

Note: Extended Submission is a type of Limited Submission.

• Similar to Limited Submission, only some locales are open for submission during certain periods.
• Submission often opens earlier and is often extended to encompass the vetting (and sometimes resolution) period.
• Extended submission may occur as part of a Regular Submission or Limited Submission release.